Japan visa application and requirements

Japan Visa

Japan tourist visa application, requirements, price, and processing time

Having to get a visa to Japan takes all the fun out of traveling.
We are here to get it back. Just apply online below and let us do the rest

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Japan Visa Types

VisaHQ allows travelers from e-visa-eligible countries to apply for this visa using our platform. You can apply for a Transit, Business, or Tourism e Visa for your upcoming trip to Japan. You must complete the application form online and attach the necessary documents before submitting it for approval. Below, we review each e-visa type so you can make an informed choice regarding the option that will suit your needs.

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Mail documents
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Expert in Japan visa services since 2003, VisaHQ is a private visa agency, not affiliated with the government of Japan. VisaHQ provides expediting services for visa to Japan and charges a service fee. See how we compare in the 90 seconds video 
  • n
    Tourist visa
    not required
  • n
    Business visa
    not required
  • n
    Visitor visa
    not required
A visa is not required for this destination.

Currently, all foreign nationals who wish to newly enter Japan, need to apply for a visa except for those with re-entry permit.

Currently, all foreign nationals who wish to newly enter Japan, need to apply for a visa except for those with re-entry permit.

Currently, all foreign nationals who wish to newly enter Japan, need to apply for a visa except for those with re-entry permit.

Currently, all foreign nationals who wish to newly enter Japan, need to apply for a visa except for those with re-entry permit.

Contact VisaHQ team for guidance in order to proceed with your visa application

Entry to Japan is conditional on a COVID-19 test being completed within 72 hours of the flight departure time. All foreign nationals who enter Japan are required to undergo a 14-day period of quarantine.

Entry to Japan is conditional on a COVID-19 test being completed within 72 hours of the flight departure time. All foreign nationals who enter Japan are required to undergo a 14-day period of quarantine.

Entry to Japan is conditional on a COVID-19 test being completed within 72 hours of the flight departure time. All foreign nationals who enter Japan are required to undergo a 14-day period of quarantine.

Register your trip with the US Department of State!
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Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
Be safe.
Help the US Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
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Help family and friends get in touch with you in an emergency.
  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    the name and position of the applicant
    the duration of the assignment
    the name and address of the Japanese branch of the company (if applicable)
    the activities or responsibilities of the applicant in Japan
    a statement that all expenses incurred in Japan are guaranteed

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract.

  • Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of Japan and has at least 1 blank visa page (excluding the amendment pages).

  • Passport-type photograph. Include a passport style photo (2"x2"), with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Visa Copies. Copies of any visas needed for the current trip.

  • Complete itinerary. A confirmed reservation record of round trip tickets or detailed itinerary showing all intermediary countries between Japan and return to the United States. The applicant's name must be on itinerary. Please do not purchase tickets until your visa has been issued.

  • Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include 2 passport style photos, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract. Must be signed by the prospective employer and include the details of employment in Japan.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. The letter of authorization. Please download, print and complete the authorization letter to allow VisaHQ to process your application. Please note your name, address, and the details of any dependents on this letter MUST be typed.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include 2 passport style photos, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract.

  • Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Certificate of Eligibility. Validity of the Certificate of Eligibility is 3 months from date of issue. Therefore, please beware that you must obtain the Japan visa and enter Japan within 3 months from the date of issue of the Certificate of Eligibility.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Visa Copies. Copies of any visas needed for the current trip.

  • Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

  • Authorization Letter. Complete and sign the authorization form for Japan.

  • Complete itinerary. A confirmed reservation record of round trip tickets or detailed itinerary showing all intermediary countries between Japan and return to the United States. The applicant's name must be on itinerary.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

  • Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

  • Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

  • Authorization Letter. Complete and sign the authorization form for Japan.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

  • Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include 2 passport style photos, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. Completed and signed authorization form for Japan.
    Authorized person's full name must be PVM
    The address must be "2332 Galiano St, 2nd Floor, Coral Gables, FL 33134
    Date of Birth and Passport fields must be left blank.
    Form must be handwritten.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan
    • a statement that all expenses incurred in Japan are guaranteed.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. Completed and signed authorization form for Japan.
    Authorized person's full name must be PVM
    The address must be "2332 Galiano St, 2nd Floor, Coral Gables, FL 33134
    Date of Birth and Passport fields must be left blank.
    Form must be handwritten.

  • Business Support Letter. A support letter from the sending company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa. Here is the sample format for this letter.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. Completed and signed authorization form for Japan.
    Authorized person's full name must be PVM
    The address must be "2332 Galiano St, 2nd Floor, Coral Gables, FL 33134
    Date of Birth and Passport fields must be left blank.
    Form must be handwritten.

  • Business Support Letter. A support letter from the sending company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa. Here is the sample format for this letter.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

  • Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. 2” x2” photo/White Background/No glasses/Taken within the past 6 months.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of status. Copy of US visa. Please submit copies only. Copies must be clear and legible.
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy
    • H1B stamp & copy / L-1 & copy / I-797 & copy
    • F-1 Visa □ I-20 with a Valid Travel Signature
    • J-1 Visa □ DS2019 with a Valid Travel Signature
    • Employment Authorization Card (if applicable).

  • Proof of residency. Document that can verify applicant's current residency. (Driver License or Mayor Utility Bill).

  • Itinerary.
    Confirmed OR Tentative Flight Reservation/Flight Itinerary . That covers the entire trip starting from the US.
    • PLEASE NOTE: We are not responsible for tickets, which are unusable due to delay or denial of visa

  • Business invitation. Invitation Letter from company in Japan. A sample of this letter is available here.

  • Business Support Letter. An original letter from US company: use company letter head with signature by manager or higher. The letter must describe the following in Japanese or English: (1) company name, (2) company address and phone number, (3) applicant’s name, title and position, (4) length of employment, (5) detailed purpose of visit, (6) length of stay in Japan, (7) guarantee of financial responsibility for incurred expenses.

  • Materisals showing the outline of the U.S. company's business. MATERIALS showing the outline of the U.S. company's business as well as that of the company in Japan. (Not required if your company is listed on the U.S. stock exchange market).

  • Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

  • Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Authorization Letter. A letter from the applicant, authorizing VisaHQ to handle the visa application. Please add your personal information and leave the rear blank. A sample of this letter is available here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

  • Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    the name and position of the applicant
    the duration of the assignment
    the name and address of the Japanese branch of the company (if applicable)
    the activities or responsibilities of the applicant in Japan
    a statement that all expenses incurred in Japan are guaranteed

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract.

  • Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Passport copy. A clear scan of the information page of your valid, signed passport.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Personal invitation. If visiting friends or family, you must provide letter of invitation with the contact information of the host and visitor, purpose and duration of the visit, confirmation of accommodation including the address, signature and date.

  • Proof of Relationship. Documents to prove kinship.

Unfortunately, at this time VisaHQ does not provide service for

A visa is not required for this destination.

A visa is not required for this destination.


Sounds good! What else do I need to know while planning a trip to Japan?
  • First, check the current validity of your passport.

  • Second, make sure your passport has blank Visa pages.

  • Confirm if transit visa is required for any connections.

    Check with your airline in case you have connecting flights overseas as part of your journey to Japan. It may be the case that countries you pass through en route to your destination may require a separate transit visa. Please refer to visa requirements of the specific country
Additional information
    • Check visa

    Japan Visa Policy

    Visitors who intend to visit Japan are expected to obtain a visa from Japanese diplomatic missions abroad before they are allowed into the country unless they are citizens of visa-exempt countries. One of the important documents visitors must possess is a valid passport which must remain valid throughout their stay in the country. The policy also clearly explains the different visitor categories based on nationality, and it also states the types of visas, their purposes, duration, and validity.

    Obtaining a visa for Japan is relatively easy because the government has introduced different application processes to aid in such endeavors. In addition, there are different visas for pleasure, business, study, and many other options. Currently, visitors from 129 countries require visas or authorization to enter Japan, which may be short or long-stay visas, and Long-stay visas require visas with a validity of one year or more. As for visa-free access, 68 countries are on Japan’s visa-free list, and visitors from these countries can reside there for a short period.

    Japan’s Visa-Free Countries

    Japan has a list of visa free countries whose citizens are free to enter its territories without visas. The list comprises mostly EU and other first world nations but the list is constantly updated in line with Japan's diplomatic realities.

    The Japan E Visa

    The Japanese e-visa is a special online visa that is available for visitors from a few countries. 

    The e-visa or electronic visa was introduced by the government of Japan in 2019 to simplify the visa application process and to ease its embassies and foreign missions abroad. This e-visa is designed for citizens from the countries listed above. 

    The visa can be applied online and issued for tourism, business, and transit. 

    E visas are single-entry visas that allow holders to stay in Japan for up to 30 days. It can only be used once, and you can only stay for a month. However, if you get a special extension you can stay for much longer. Extensions are granted at the discretion of the officer handling your application.

    E Visa Eligibility

    Before deciding whether you want to apply for an e visa or not here are the Eligibility criteria

    • You must be a citizen of an approved country with a valid visa to show
    • You must have no intention of seeking employment in Japan
    • You must have no intention of becoming a permanent resident
    • You must have financial sufficiency to foot your expenses
    • You must posses a flight ticket for the return trip to your country or to a third country

    Only persons who meet the above conditions may apply for an electronic visa.

    Important Things to Bear In Mind

    Here are some things to bear in mind before you submit your application and what to expect when you arrive in Japan.

    Landing Permit: Once you arrive at the airport in Japan, the immigration office on duty will request your e-visa and passport for examination. You will also be asked questions regarding your trip, and if you satisfy their curiosity, you will be given a landing Permit to replace the e-visa you have. This action automatically renders the e-visa invalid and the landing permit valid for your stay. The landing permit will be attached to your passport, so always keep your passport with you wherever you go.

    Use The Same Passport: The approved e-visa will be linked to the passport you used for the application. You must travel with the same passport, not a different one; otherwise, you will not be allowed into the country.

    Not For Work: Note that on no account should you engage in any work or economic activity that will earn you income in the country. E visas are short-term entry documents for leisure, transit, or noncommercial purposes. Working with it is an immigration violation that can lead to sanctions like fines, deportation, or entry bans for a few years.

    Extensions: Extensions are allowed under special conditions but must be activated before the current visa runs out. If you realize you must stay longer than your visa allows, visit the nearest Japanese immigration office to apply for an extension.

    Dealing With Japanese Immigration: Despite having a valid e visa the immigration authorities have the legal right to deny a visitor entry if they aren't convinced of their intentions or are found to have obtained the visa under false pretext or done so with fake or invalid documents. Immigration officers are required by law to question visitors at the point of entry to ascertain their true intentions and to also check their travel documents to ensure they are in order.

    An Air Travel Document: Electronic visas are only valid for air travelers in Japan. Despite having more than a few seaports along its Pacific coasts, visitors are not allowed to enter the country through any of them. 

    Note: The multiple-entry visa is only available to some eligible visitors online. If you cannot apply for the multiple entry e-visa online that is valid for 1-5 years, you may need to visit the nearest embassy or consulate to apply for a consular visa. 

    Japan Visa Online – Get your Japan e-Visa with VisaHQ

    Applying for a Japanese visa online is quite easy with VisaHQ. You don’t have to visit the embassy to submit your application; you can do so online from the comfort of your home and receive the visa electronically via email. 

    How To obtain a visa with VisaHQ?

    Did you know you can apply for a Japanese e-visa from the comfort of your home or office in minutes? Here are the simple steps to take to complete the application.

    Fill out The Form: The online application form is available on VisaHQ’s official website. Fill out the application form and make sure to double check to ensure all the information mentioned is correct.

    Attach Documents: Upload soft copies of the required documents depending on the type of visa you are applying for.

    Receive Your Visa: After 24-72 hours, your e-visa will be forwarded to your registered email address. Please print it out and travel with it.

    Why Use VisaHQ 

    Many travelers have used VisaHQ to apply for their online visas for years now, and they keep coming back because they trust the safety of our platform and the quality of our service. If you are still trying to decide whether to use our platform or not, here are a few reasons why you should choose VisaHQ to apply for your e-visa application. 

    • We are a trusted brand with more than 2 decades of experience.
    • We have representatives scattered across 6 countries in several locations to provide value-added services to our clients.
    • Fast and easy application process. Our application process takes only a few minutes to complete.
    • You can apply for more than one visa at a time.
    • Our site is safe and secure, so your sensitive information will not fall into the wrong hands.
    • Provide round the clock technical support.
    • You can track your application from your phone.

    Waste no more time. Visit the VisaHQ application page now to apply for your e-visa to Japan. Or you can send us a message if you have any questions and our representatives will get back to you in no time.

    Japan COVID-19 travel restrictions

    • Entry is open
      Japan re-opened its borders to independent foreign travelers and reintroduced visa-free entry.
      Prior to arrival requirements
      Valid passport. Valid national passport with at least 6 month remaining validity after the date of departure.
      Valid visa. Please see the instructions above if visa is needed and apply.
      Negative COVID-19 test. All travelers will be exempted for COVID test if they provide either a valid COVID-19 vaccination certificate (3 doses) that is recognized by the Japanese government within 72 hours prior to departing from the original country/region.

      FOR TRAVELLERS VACCINATED IN THE EU: Copy of the vaccination certificate issued by the respective governemtn (EU COVID-19 VACCINATION CERTIFICATE) in digital form or paper form (recommended), in which the 3rd vaccination is proven with vaccination date and vaccine. It is recommended to also carry proof of the 1st and 2nd vaccination (individual certficates or yellow WHO vaccination certificate).

      NOTE: The yellow WHO vaccination card alone is not recognized.
      📝Arrival form Upon arrival in Japan, the questionnaire must be submitted to the respective officials. It is possible to enter the traveler's information directly to their site and thereby receive a QR code. This code is then presented to the officials upon arrival in Japan.

      NOTE: Although it is not mandatory to enter the information in the online questionnaire, some airlines require passenger to present the above QR code upon departure in order to go through the boarding procedure.
      Upon arrival restrictions
      😷Masks are required in public spaces and transport.

    Find us near you

    To apply for Japan visa in
    • Washington, DC
      Address
      VisaHQ.com Inc.
      1701 Rhode Island Ave NW
      Washington, DC 20036
      Phone
      +1-202-661-8111+1-202-661-8111
      Working Hours
      For calls: Mo-Fr, 8:30 am - 8:30 pm ET
      For visits: Mo-Fr, 8:30 am - 5:30 pm ET

    Frequently Asked Questions about Japan visa

        Japan Embassy list in United States of America

        Japan Customs

        Import Regulations Export Regulations Health and Security Contact Customs Authorities
            Japanese Customs contact information
            For further assistance please contact the Japanese Customs authorities directly. They will provide the latest information about customs regulations and export-import procedures.

            • Phone


            For additional information about travel restrictions, security warnings, political updates, and basic travel guidelines, please contact the nearest Japanese Embassy.

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